Terms & Conditions

§ 1. General Provisions

These Terms & Conditions define the scope, nature, and terms of service for the “Steps to Digital Transformation Excellence” conference, organized by ANEGIS spółka z ograniczoną odpowiedzialnością, with its registered office in Wrocław, at Powstańców Śląskich 17, Building D, 53-332 Wrocław, entered into the National Court Register (KRS) under number 0000472846, Tax ID (NIP): 8971791899.

The Terms & Conditions also govern the process for entering into service agreements for participation in the Conference, as well as the complaint procedure.

§ 2. Definitions

Wherever the following terms are used in these Terms & Conditions, they shall be understood as follows:

1. Conference

   An event organized by ANEGIS sp. z o.o., with a specified date and venue, held for the purpose of discussing the subject matter presented in the official conference agenda. Participation is open to individuals meeting the participation criteria. The Conference also includes an optional informal evening session, with a limited number of available spots.

2. Organizer

   Whenever the term Organizer is used in this document, it refers to ANEGIS spółka z ograniczoną odpowiedzialnością, headquartered in Wrocław, at Powstańców Śląskich 17, Building D, 53-332 Wrocław, KRS: 0000472846, NIP: 8971791899.

3. Ordering Party

   A natural person, legal entity, or an organizational unit without legal personality but with legal capacity granted by a separate law, conducting business activity—particularly in the field of IT services, such as implementation, software delivery, or outsourcing services—who either participates in the Conference directly or delegates another individual to participate on their behalf.The Organizer does not accept registrations from consumers.

4. Participant

   A natural person delegated by the Ordering Party to attend the Conference. If the Ordering Party is a natural person, they may also act as the Participant.

5. Registration

   The actions taken by the Ordering Party to register a Participant for the Conference.

6. Registration Form

   A document in electronic form, based on a template provided by the Organizer, which must be properly submitted to the Organizer.

7. Participation Confirmation

   An email sent by the Organizer to the Ordering Party in response to a completed Registration.

8. Platform (Service)

   An information platform created by the Organizer and made available online, enabling users to access information and services offered by the Organizer or its partners, including the ability to register for the event, carry out commercial transactions, and submit complaints.

§ 3. Registration

1. Registration for the Conference is carried out via the Registration Form available on the Organizer’s website (the Platform). The intent to participate must be expressed in a manner that leaves a verifiable record for both the Organizer and the Ordering Party.

2. Registration should be submitted within the timeframe specified on the event website, but no later than seven (7) business days prior to the start of the Conference.

3. Registration may be submitted by any legal person, natural person, or organizational unit without legal personality but with legal capacity, engaged in business activities. If the Participant is not the same as the Ordering Party, the declared intent of the Ordering Party is deemed binding.

4. Registration must be submitted electronically using the active Registration Form published on the Conference website (Platform). In the Form, the Ordering Party must confirm their status as a business entity by providing the company name and VAT ID (NIP).

5. Registration is binding and obligates the Ordering Party to pay the fee for the selected ticket, which grants access to the Conference.

§ 4. Pricing and Payment Terms

1. The price for participation in the Conference is listed on the Organizer’s website or in the Registration Form. It covers only those services explicitly specified in the event description on the website.

2. The Organizer offers tiered pricing based on payment dates and the selected package, as stated on the Platform. The pricing categories are as follows:

   • Early Bird Rate – applicable to payments received by August 31, 2025, or until the ticket pool is sold out.

   • Regular Rate – applicable to payments received by October 15, 2025, or until the ticket pool is sold out.

   • Last Call Rate – applicable to payments received by November 1, 2025, or until the ticket pool is sold out.

3. The date of payment is defined as the date the payment is credited to the Organizer’s bank account.

4. Payment may be made via bank transfer directly to the Organizer’s account, or through online payment systems such as Stripe (or another provider). Payment must be completed within the deadline specified by the Organizer.

5. If the Ordering Party does not complete online payment after registration, the Organizer will issue a pro forma invoice, based on which the Ordering Party is required to make payment to the Organizer’s bank account indicated on the invoice within three (3) days of its issuance. Failure to do so shall be deemed as non-completion of the registration.

6. Within five (5) business days of receiving payment, the Organizer will issue a VAT invoice to the Ordering Party and send it to the email address provided in the Registration Form.

7. The Organizer reserves the right to offer discounts beyond those specified in these Terms & Conditions.

8. Discounts and promotional offers cannot be combined – only one selected promotion or discount may be used per registration.

9. Promotional and discount offers do not apply retroactively to registrations or payments made before the launch date of a given promotion.

§ 5. Participant Substitution and Cancellation

1. The Ordering Party has the right to substitute the originally registered Participant. In such a case, any fee already paid will not be refunded. The Ordering Party is obligated to notify the Organizer of the change in accordance with paragraph 5 of this section.

2. The Ordering Party also has the right to cancel the Participant’s attendance at the Conference.

3. If the Ordering Party cancels the Participant’s attendance on or before August 31, 2025, the Organizer will refund 50% of the participation fee. The remaining 50% will be retained by the Organizer as a handling fee. The refund will be issued to the bank account specified by the Ordering Party, minus the handling fee.

4. If the cancellation is made after August 31, 2025, or if the Participant fails to attend the Conference without prior notice, no refund will be issued.

5. All correspondence relating to participant substitution or cancellation (as referred to in paragraphs 1–3) must be submitted in writing and sent by registered mail to the Organizer’s address as specified in § 2 point 2. The notice of withdrawal and/or new Participant details may also be submitted electronically to the email address provided in § 12 section 1 of these Terms & Conditions.

6. The Organizer will confirm receipt of the resignation or substitution by email, sent to the address provided in the Registration Form.

§ 6. Event Organization

1. The Conference will take place on the date specified by the Organizer. The Organizer reserves the right to change the event date or venue. Any such changes will be communicated directly to the Ordering Party and Participants, as well as through the event Platform, no later than thirty (30) days before the scheduled date of the Conference.

2. The Organizer is the sole entity authorized to record video, audio, or take photographs during the Conference. Participants are strictly prohibited from recording or photographing the event without prior written consent from the Organizer.

3. The Organizer reserves the right to record and distribute audiovisual materials related to the Conference, including sharing them with third parties under conditions and in a manner determined by the Organizer.

4. By attending the Conference or any of its associated events, the Participant grants the Organizer the unrestricted right to use their image (likeness) for organizational, advertising, promotional, and marketing purposes related to the Organizer’s business activities. This includes, but is not limited to, publishing photos or videos on the Organizer’s website, social media channels (including YouTube, LinkedIn, Facebook), and promotional materials – without territorial or time limitations.

5. The Organizer does not provide accommodation for Conference Participants. Any accommodation information published on the Organizer’s Platform is for informational purposes only and does not constitute a service. The Organizer bears no liability for accommodations used by Participants or Ordering Parties based on this information.

6. The Organizer is not responsible for Participants’ personal belongings that may be lost, damaged, or stolen during the Conference.

§ 7. Organizer's Obligations

1. The Organizer shall make every effort to ensure that the Conference is delivered with a level of quality consistent with its official description.

2. The Organizer reserves the right to modify the format or method of delivering the Conference at any time. All changes will be promptly communicated to the Ordering Party and Participants directly, as well as via the event Platform.

3. The Organizer reserves the right to make changes to the Conference agenda, which shall not constitute grounds for any financial claims.

4. The Organizer reserves the right to cancel the Conference due to events beyond its control, including, but not limited to, prohibitions or restrictions imposed by public authorities regarding event organization. In such cases, all purchased tickets will be automatically transferred to the next edition of the Conference, to be held in the following calendar year.
   Alternatively, the Ordering Party may apply the amount paid for Conference participation to other events organized by the Organizer within twelve (12) months from the originally planned start date of the Conference, upon prior agreement with the Organizer regarding the terms of such transfer.
   If the Ordering Party declines the alternative options, the Organizer shall refund the full amount paid within 30 days of the scheduled start date of the Conference.

5. The Organizer reserves the right to refuse service to Participants whose attendance has not been paid for within the designated timeframe.

§ 8. Obligations of the Ordering Party and Participant

1. Both Participants and Ordering Parties are required to read and fully accept these Terms & Conditions.

2. The Ordering Party is obliged to make all payments related to the Conference within the deadlines and in the manner specified by the Organizer in these Terms & Conditions.

3. The use of the Conference by the Ordering Party or Participant in a manner that is unlawful, contrary to good practice, or harmful to the legitimate interests of the Organizer is strictly prohibited.

4. By participating in the Conference, the Participant consents to the use of their image in materials relating to the Conference.

5. Participants are required to respect the rights of other attendees, not disrupt the proceedings of the Conference, and comply with these Terms & Conditions and any instructions given by the Organizer. The Organizer reserves the right to deny access or remove from the Conference any individuals who disrupt the event, breach order or safety protocols, or are under the influence of psychoactive substances (including alcohol or drugs).

§ 9. Intellectual Property and Copyright

1. By providing access to materials through the Platform, the Organizer highlights the importance of respecting intellectual property rights.

2. The Organizer notifies that the Platform contains documents, trademarks, and other original content protected under copyright law, including (but not limited to) texts, photographs, graphics, audio, video, software, and visual materials. The layout and selection of content on the Platform are independently protected by copyright.

3. Participants agree to use all materials made available during the Conference solely for their own personal use. Modifying, copying, distributing, publicly displaying, or otherwise using such content for commercial purposes requires the prior written consent of the Organizer or another rights holder.

4. Participants warrant that any use of copyrighted materials for or on behalf of third parties (including through the Platform), such as copying, transmitting, or publicly sharing them online, will be done only with the consent of the rights holders. Participants shall bear full liability for any damages resulting from unauthorized use.

5. By sharing materials via the Platform, Participants grant other Participants permission to use them for personal, non-commercial purposes. The Organizer reserves the right to edit, copy, and distribute these materials.

6. Neither the Ordering Party nor the Participant is authorized to organize similar Conferences for other entities or their own employees, unless explicitly agreed upon by the Parties.

§ 10. Personal Data Processing and Protection

1. The personal data controller is ANEGIS spółka z ograniczoną odpowiedzialnością, with its registered office in Wrocław, at Powstańców Śląskich 17, Building D, 53-332 Wrocław, KRS: 0000472846, NIP: 8971791899

2. Providing personal data by the Ordering Party is voluntary but necessary to fully use the Platform and to enter into and perform the Agreement.

3. The Organizer processes the following personal data of the Ordering Party or its representatives, necessary to establish, define, amend, or terminate the contractual relationship:

   • first and last name,
   • job title,
   • company name (Ordering Party),
   • email address,
   • phone number (landline or mobile),
   • number of additional Participants being registered,
   • company address,
   • tax identification number (NIP),
   • bank account number,
   • or other data that identifies or allows the identification of the Ordering Party.

4. The Organizer processes the following Participant data – provided by the Ordering Party or directly by the Participant – necessary to perform the Agreement:

   • first and last name of the Participant,
   • company name of the Ordering Party registering the Participant,
   • email address,
   • phone number (landline or mobile),
   • or other data that identifies or allows the identification of the Participant.

5. The Organizer may process the personal data of the Ordering Party or Participant for marketing purposes related to the Organizer’s products and services, or those of cooperating entities, based on the consent provided by the data subject.

6. The Organizer processes personal data of the Ordering Party for the following purposes:

   • marketing, based on the consent of the data subject (Article 6(1)(a) of Regulation 2016/679),

   • performance of the Agreement or to take steps at the request of the data subject prior to entering into a contract (Article 6(1)(b)),

   • compliance with a legal obligation, in particular obligations under tax and accounting laws (Article 6(1)(c)),

   • establishing, exercising or defending legal claims, based on the legitimate interests of the Organizer or a third party (Article 6(1)(f)).

7. The Organizer also processes personal data of the Ordering Party’s representatives, individuals designated to execute the Agreement, and Participants, for the purposes of performing the Agreement or pursuing or defending against claims – with data processing based on the legitimate interests of the Organizer or a third party (Article 6(1)(f) of Regulation 2016/679).

8. Personal data may be disclosed by the Organizer to third parties providing services necessary for the conclusion or execution of the Agreement, including employees or contractors of the Organizer, IT systems providers, IT service providers, postal and courier services, legal advisors (including tax and debt collection services), or document archiving providers. Data may also be shared with authorized authorities, as required by applicable law.

9. Personal data will be processed for the duration of the Agreement or – if consent is given – for a period of five (5) years from the date of consent or until it is withdrawn. The processing period may be extended by the statute of limitations if necessary for pursuing or defending legal claims. After this period, the data will only be processed as required by law.

10. The Ordering Party and Participant have the right to:

    • withdraw their consent to the processing of personal data at any time, without affecting the lawfulness of processing carried out before the withdrawal. Consent can be withdrawn using the opt-out link in marketing messages or by contacting the Organizer via postal mail or email at info@anegis.com,

    • access their personal data and request its rectification, erasure, restriction of processing, or data portability, as well as object to the processing based on Article 21(1) of Regulation 2016/679,

    • lodge a complaint with a data protection supervisory authority if they believe that the processing of personal data violates applicable regulations.

11. The Organizer does not make decisions based solely on automated processing of personal data, in accordance with Article 22 of Regulation 2016/679.

12. Providing personal data is voluntary. However, failure to do so will prevent the conclusion and performance of the Agreement or the provision of services by the Organizer.

13. Submitting a completed Registration Form (by clicking the “Submit Registration” button) is equivalent to:

    • confirming the accuracy and authenticity of the data provided by the Ordering Party,

    • acknowledging that the Ordering Party has been informed about the controller of their personal data, the purpose and legal basis for processing, and their rights in this regard,

    • accepting these Terms & Conditions,

    • giving consent for the Organizer to process the submitted personal data for marketing purposes, particularly to send information about the Organizer’s and its partners’ activities and future plans.

14. 14. The personal data controller for online payments related to conference services is the payment operator: Stripe Payments Europe Limited, with its registered office at 1 Grand Canal Street Lower, Grand Canal Dock, Dublin, D02 H210, Ireland (hereinafter: Payment Operator).
    The Ordering Party’s personal data is processed in accordance with applicable laws by the Payment Operator for the purposes of service provision, archiving, and marketing of the Payment Operator’s services and products, as well as those of its partners.
    The Ordering Party will not receive marketing or commercial information unless consent is given. Detailed information on how the Payment Operator processes personal data is available from the Payment Operator directly.

§ 11. Liability

1. The Organizer emphasizes that the Conference is for informational purposes only and must not be used as a basis for making business, financial, or any other decisions.

2. The Organizer shall not be held liable for:

   • any damages resulting from the use of the Conference by the Ordering Party or Participants in violation of applicable law or these Terms & Conditions,

   • any damages resulting from discontinuation of the Conference if such discontinuation is due to the fault of the Ordering Party or Participant, or due to a breach of the law or these Terms & Conditions,

   • any damages arising from the use of materials, data, or information provided during the Conference for business, investment, or economic purposes,

   • any damages resulting from the disclosure of personal data in accordance with these Terms & Conditions.

3. By accepting these Terms & Conditions, the Ordering Party undertakes to ensure that all Participants delegated by them also comply with the provisions herein.

§ 12. Final Provisions

1. All inquiries regarding the Platform or the Agreement should be sent to: info@anegis.com

2. Any complaints must be submitted to the Organizer in written form, either by registered post to the Organizer’s address specified in § 2(2) or by email to the address provided in § 12(1).If the data or information in the complaint requires clarification, the Organizer will request additional details before proceeding.
   Complaints will be processed within fourteen (14) business days of receipt. Complaints submitted more than fourteen (14) days after the Conference has concluded will not be considered.
   A complete complaint should include:

   • the name of the Ordering Party (or full legal name),
   • the Ordering Party’s business or residential address,
   • the subject of the complaint,
   • a specific request or demand,
   • a clear justification for the complaint.

3. The governing law for the Agreement between the Organizer and the Ordering Party, as defined by these Terms & Conditions, is Polish law.

4. Any disputes arising between the Organizer and the Ordering Party shall be resolved by the competent courts of jurisdiction for the Organizer’s registered office.

5. The Organizer reserves the right to unilaterally amend these Terms & Conditions, without prejudice to the rights of Ordering Parties who have already paid for services related to the Conference.
   All amendments will be published on the Platform and will become effective as of the publication date.
   The Organizer will notify the Ordering Party and Participants of such changes via the Platform and by email.

6. The current version and previous versions of these Terms & Conditions are available at: www.dxexcellence.com/terms

7. These Terms & Conditions enter into force on the date of their publication on the Platform and shall remain valid for an indefinite period.